Submissions

Author Guidelines

Download HERE the Good Practice Code in PDF
Download HERE the Authorship Form in PDF

GUIDELINES FOR SENDING AND SUBMITTING ORIGINALS

1. Submissions

— All contributions submitted must be original, unpublished and should not be under consideration in any other journal, nor be publicly available in any kind of format. Accordingly, the contributions that have been previously published at institutional or private online repositories of free or restricted access will not be accepted. The articles and notes that have been previously presented at congresses, symposia, etc., would only be admitted if these are not intended to be published in a volume of proceedings (printed or online) and if these are in a more elaborate and appropriate version for the format of an article to be presented in a journal. The information about the congress should appear as a footnote to the title. Additionally, for the protection of the author’s anonymity in the moment of evaluation, the contribution to be sent should have a different title to the one of the original presentation.

In relation to articles derived from PhD dissertations, they will be accepted provided that they include a full reference to the dissertation in the initial footnote, and provided that they do not reproduce a portion of the dissertation, but contain an original development or reworking of its contents.

— The journal’s language is Spanish. Articles written in English, French, Italian and German are admitted. Due to technical reasons, the submission system only displays Spanish and English as options at the moment, even if articles in French, German and Italian may also be submitted. We apologise for this inconvenience.

— In the case of articles and notes, their acceptance will be subject to the decision of at least two external referees. The method of assessment used is double blind peer review, as both the author and the assessors remain anonymous.

— The authors should provide their institutional affiliation and e-mail address, as well as their postal mail and ORCID identifier. The authors without this personal identifier must register in https://orcid.org to complete this data. In addition to all this, submissions should include:

a) A copy of the work in both electronic format and editable word processing format (Word, WordPerfect, Open Office), stating the name of the programme and the version used. In this first copy, the author’s name should appear, as well as the institutional affiliation, the e-mail address and the ORCID identifier. If the article has been made with public or private funding, it will be indicated, in a clear and concise way, all sources of funding granted to the research, mentioning the private or public entity responsible for such financing, and the code when it exists. This information may be included in a footnote or under a heading of acknowledgments before the bibliography. Please remember to remove any indication of authorship from the relevant box in the Settings of the PDF file as well.

b) A copy of the text, preferably, in PDF format, for the evaluation. This copy will be a final version in all aspects, for the exception of not including the author’s name, the institutional affiliation, the e-mail address, nor the ORCID identifier. The author’s identity should not be recognisable from the references made to other papers, the acknowledgements or any other type of information.

— Both copies should include, in addition to the title, an abstract (up to 150 words at most) and a short list of keywords, all of them both in English and Spanish, in the case of articles written in one of these languages, or in English and in the language chosen for the writing of the article, if it is not Spanish.

— In addition, the author should fill in and sign the Authorship form and submit it through postal mail or scanned through e-mail.

— On receipt of the original articles and notes, EMERITA will acknowledge receipt by e-mail and will submit the articles to the referees. According to the assessors’ reviews, EMERITA will report about the full acceptance, the acceptance subject to improvement or amendments, or the rejection of works within a maximum period of six months, from the date of receipt of the original. Revised versions of papers previously refused will not be admitted. Upon publication, authors will receive a free copy of the printed issue in which their work is published. In the case of coauthored papers only two copies per article shall be sent. For the electronic version authors will receive a notice of their availability on the website of the journal.

— In the case of reviews, except for exceptional cases, only those applying to books received in the form of hard copies by EMERITA editorial staff will be published. Upon publication, authors will receive a notice of their availability on the website of the journal.

2. Length and formats

— The length of the articles should not exceed twenty-four (24) pages in the format of the attached template, including abstract, images, bibliography, etc. For articles without images, this amounts to approximately sixty thousand characters, footnotes and blank spaces included. The length of the reviews should not exceed, apart from exceptional cases, one thousand words or six thousand characters.

— The template has the following margins: 6,3 cm top, 6,4 cm bottom, 4,5 cm left and right. The font for the main body of the article is Times New Roman, size 11 point font (10 in footnotes). If special characters are used (Greek, phonetic [IPA] alphabet, etc.), standard Unicode font will be used (Times New Roman in versions 5.1 and newer, Palatino Linotype or free access Gentium, New Athena, Cardo, Charis Sil, etc.).

3. Images

— Manuscripts should include only images that are actually useful, clear and representative. They are to be numbered consecutively as they appear in the text. All tables and figures must be cited within the main text, otherwise they will not be considered necessary.

— Each table must have an explanatory caption. The font size used in tables is 8 points. No shadow effects or thick lines will be used in the borderlines.

— Images must be inserted in the relevant places of the manuscript and also be provided separately in supplementary files, with a minimum resolution of 300 pixels per inch to 10 x 15 cm. Each figure must have an explanatory caption, font size 8 points. In case the image or graph is not original from the authors, the source shall be cited.

— The files containing images must be identified accordingly and sent in a single ZIP or RAR compressed file.

4. Template for the submission of articles

The typographical format of all articles, short notes and book reviews published in the journal will be subject to the guidelines stated in the template, which may be downloaded HERE in Word format. Please note that the same template contains all indications regarding headings, references, textual quotations, quotation marks, abbreviations, etc., as well as the specifications on the authorship contribution statement according to the CrediT taxonomy.

5. Bibliography

Please check that every reference included in the final bibliography is cited in the text and vice versa. DOI identifiers must be included in the final list if they are available. Please use the Simple Text Query tool of CrossRef if necessary.
For references Emerita uses a Harvard style (name and year) as specified in the template.

The journal invites their contributors to consider the CSIC Press recommendatios for an inclusive and non-sexist language. For papers written in English, the guide published by the American Phylosophical Association can be used as an orientation. Similarly, for articles based on research data including the sex / gender variable, the journal recommends authors to mention if potential sex-based / gender-based disparities have been considered.

SUBMISSION INSTRUCTIONS

Below you will find instructions for the following procedures:

- How to register at Emerita

- How to send an original manuscript to Emerita

- How to check a revision report and submit a revised version of a manuscript

How to register at Emerita

1.- On the journal's website, click on the link "Register":

2.- On the registration page you will have to fill in all the fields (the "Family name" field is optional, although highly recommended) using lower case only for your email, username and password. After reading the Privacy Statement you will need to consent to the collection and storage of your data and complete the Captcha. Receiving notifications of new publications and notices is optional.

3.- You will receive a message with a link to activate your account at the provided email address. Once activated, you will be able to log in to your account with the credentials you created.

How to send an original manuscript to Emerita

1.- On the magazine's website, log in by clicking on "Login":

2.- Enter your username and password. Once you return to the magazine's homepage, click on the "Make a Submission" button:

Before submitting, please review the "Submission Preparation Checklist" and read the "Author Guidelines", the "Copyright Notice" and the "Privacy Statement". When you have all the required documents ready, click on the link "Make a new submission".

In subsequent logins, you will be taken to your user dashboard. There press the ‘New Submission’ button to submit a new article. You will be shown any articles received and in process under the ‘My Queue’ tab):

3.- As you will see on the new submissions page, submitting a manuscript is a four-stage process, in addition to a final section with information on follow-up:

3.1.- "1. Start"

At this stage you must select the language in which the article is written and the section of the journal in which you think it would fit, you must indicate that you have prepared all the items on the "Submission requirements" list and, optionally, you may send comments to the editor. You must comply with the terms of the Copyright Statement and the collection and storage of your data as the author of the article in accordance with the Privacy Statement of the Consejo Superior de Investigaciones Científicas (CSIC).

Then press the "Save and continue" button.

3.2.- "2. Upload submission"

In this phase, the files that make up the article and its additional documentation will be uploaded to the management module.

There are three parts to upload each file. In the first one, we will select which component of the article we are going to contribute and we will upload the corresponding file. Once uploaded, click on the "Continue" button. In the second part we will see the file metadata, with the possibility to edit them, but we will click "Continue" without making this edition.

In the third part, select "Add Another File", going back to "1. Upload file" and, without modifying the default option "This is not a revision of an existing file", select the new "Article Component" identifying what it is and uploading the file. Click "Continue" until you reach, once again, step "3. Confirm". This process must be repeated until all the files have been sent, and only when all the material has been uploaded should the "Complete" button be selected.

If after "Completing" the submission we realise that we have forgotten to upload a file, we can do so by selecting the "Upload File" button located in the upper right-hand corner of the "2. Upload Submission" tab:

Once all the submission files have been uploaded, we will press the "Save and continue" button.

3.3.- "3. Enter Metadata"

In this phase the author will enter the metadata of the article according to the journal guidelines. These are:

- Title in Spanish and English. If the article is written in another language, it will be introduced first this language and then in English.

- Summary or abstract in the same languages as the previous item.

- List of contributors. Although it was not necessary when registering as a journal user, in this section it is compulsory for authors to have their ORCID identifier and affiliation correctly indicated. If necessary, the information of additional authors will be added using the link "Add contributor":

- Keywords. The article keywords will be inserted in both languages. The entire list cannot be copied, must be entered one term at a time pressing "Enter" after each one.

- Funding data. The entities that have supported the research published in the article must be indicated. After selecting "Add funder", the name of the funder should be inserted again, which will trigger an internal search that will return the institution standardised name and DOI. If the institution does not have a DOI, it will not be able to register in this field. After entering the grant numbers, click on "Save".

To finish this phase of entering metadata, click on the "Save and continue" button.

3.4.- "4. Confirmation" y "5. Next steps"

In this last phase we will confirm the submission metadata recording linked to the uploaded files. Before clicking on the "Finish Submission" button, we can go back to the previous phases and review the information and files provided to check that they are all correct.

Once we click on the "Finish Submission" button, the article will be sent to the journal and its staff will contact you to continue with the process, as indicated in the "5. Next Steps" section.

How to check a revision report and submit a revised version of a manuscript

Once your submission has been reviewed, the journal's staff will send you a review report. Once received, you must log in to the journal and, in the "Submissions" section of your dashboard, you will be able to check that your submission is in the Review phase and, if the editorial staff has requested, whether it is necessary to make any modifications or revisions to the manuscript:

By clicking on the title of your submission, you will be taken to the workflow of your submission and you will be able to check the information related to the its review. You will find the notifications that the editorial staff has sent you, the attachments that the reviewers may have attached and, if requested, the possibility to provide a new version of the manuscript with the requested modifications by clicking on the "Upload file" button:

%0